Optimizing Office Email Productivity

Utilizing the crowd and other smart strategies for optimizing your email productivity

Email productivity — or lack of it — is an essential component of keeping your business running smoothly. Many obstacles to cultivating optimal email productivity exist. Fortunately, there are ways to circumvent this. Following are five strategies designed to keep productivity flowing.

Email Optimization

Move to the Cloud

Stop wasting time, effort, and energy on maintaining onsite servers and move your email to the cloud. Cloud-based services don’t leave you vulnerable to decreased productivity due to unscheduled downtime and leaves your in-house IT team with more time for other projects. Your company will also enjoy increased security and compliance necessary to adhere to government and industry regulations as well as cultivate trust among those with whom you do business. You’ll never to have to worry about installing updates at your end, either — that’s all taken care of on the other side.

Turn off Notifications

Instead of checking emails each time you receive a notification, schedule regular times throughout your business day to check emails unless responding to emails as quickly as possible is essential to your business. Checking emails at the beginning of the day is recommended because it helps create a list of tasks to work on during the day. You should also check your email again before going home for the day for a head start on the next day’s agenda. You may also decide to schedule email checks during other times of the day depending on how essential email correspondence is in the day-to-day functionality of your business. Having a set schedule for checking emails prevents the distraction caused by notifications.

Unsubscribe to Unread Newsletters

Ruthlessly unsubscribing to newsletters and other email campaigns that you don’t read helps keep your inbox free of the type of unnecessary clutter that makes relevant correspondence easy to miss. Set aside five minutes or so on a monthly basis to go through your emails and decide which ones to cull — you may be surprised at the difference this makes when done on a regular basis.

Use Your Filtering System for Optimal Organization

Using your email settings to customize your inbox results in a more organized, streamlined experience that saves significant time and energy. For instance, you can create separate folders for individual clients or other business contacts. You can also use your settings to ensure that only high-priority emails reach your inbox rather than a designated folder. Always be vigilant concerning unnecessary emails and spam — clean them out and mark them as ‘spam,’ so future correspondence bypasses your inbox.

Access Emails With a Smartphone App

Having an email app installed on your smartphone allows you to access office emails from any location. For instance, you can maximize your morning commute by using your smartphone to organize your inbox before you arrive at your desk. You can use the same strategy on your homeward commute at the end of the day. You’ll also be able to keep up with your emails on days that you can’t make it into the office, eliminating the hassle of trying to navigate an overflowing inbox upon your return.

Please feel free to contact {company} in {city} at your earliest convenience {phone} or {email} for more information on cultivating optimal email productivity.

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Invotec Solutions IconInvotec Solutions

Unit 9/148 Chesterville Road, Cheltenham

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  • Avatar Matt Wilde ★★★★★ 3 months ago
    Working with an education solutions expert such as Invotec has meant that we have had a collaborative partner every step of the way in the development of, not only our ICT network infrastructure, but also in determining how best to engage … More students, deliver content, and drive learning outcomes.
  • Avatar Daniel McNairn ★★★★★ 11 months ago
    Invotec Solutions is a great company. Working in the education field they have been great support when we have had technical issues that have needed high level solutions. I know they have worked throughout the Catholic Education system … More and have always delivered a high level of service and support. Very easy to deal with and friendly support.
  • Avatar Marcia Reynolds ★★★★★ 10 months ago
    Invotec were fantastic! Being a small business owner and IT illiterate, Invotec helped me to get up and operating without an issue.
    I now feel secure knowing that they are there to back me up.
  • Avatar Aaron Hawke ★★★★★ a year ago
    I had the pleasure of working with the Invotec Solutions Team for our Cyber Security requirements. They really know their stuff and my expectations were well exceeded. Thanks Guys, You made it easy!
  • Avatar Korin Roehm ★★★★★ 2 years ago
    Invotec has been a great partner to our company. They're very quick and responsive. If you talk to anyone there you know that they're very knowledgeable in the work that they do.
  • Avatar Jan Chapman ★★★★★ 4 years ago
    Invotec really know their stuff, a great company that want to provide the best service possible. I highly recommend them.

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